Privacy Policy

At Capture Seattle Photography, located at 1500 1st Avenue, Suite 200, Seattle, WA 98101, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information. Our dedicated Data Protection Officer, Ms. Eleanor Vance, can be reached at [email protected] or (206) 555-2323, should you have any questions or concerns.

Data Collection Practices

We collect personal information in the following ways:

• Information You Provide Directly: This includes your name, email address, phone number, and any other information you provide when you contact us through our website, email, phone, or in person. This information is collected when you book a session, inquire about our services, or subscribe to our newsletter.
• Website Usage Data: We automatically collect certain information about your visit to our website, such as your IP address, browser type, operating system, referring website, pages visited, and the dates/times of your visit. We use cookies and similar tracking technologies to gather this data. You can manage your cookie preferences through your browser settings. Please refer to our Cookies Policy for more detailed information.
• Photography Session Data: During photography sessions, we capture images and may collect related metadata such as location, date, and time. We store these images securely and use them for the purposes outlined in this policy, including portfolio display and service promotion, only with explicit consent.

Use of Your Information

We use the collected information for the following purposes:

• Providing Services: To fulfill your requests for our photography services, including scheduling sessions, capturing and editing images, and delivering final products.
• Communication: To communicate with you regarding your bookings, inquiries, and other customer service matters. We may also send you promotional emails and newsletters, but you can opt-out of receiving these communications at any time.
• Website Improvement: To analyze website usage data and improve the functionality and user experience of our website.
• Marketing and Promotion: To showcase our work through our Portfolio and other marketing materials, with your explicit consent for using your images.
• Legal Compliance: To comply with applicable laws and regulations.

Data Security Measures

We take the security of your personal information seriously. We implement a variety of security measures to protect your data from unauthorized access, use, or disclosure, including:

• Encryption: We use industry-standard encryption technologies to protect sensitive data during transmission and storage.
• Secure Storage: We store your personal information on secure servers with limited access controls.
• Regular Security Audits: We conduct regular security audits to identify and address potential vulnerabilities.
• Employee Training: We provide regular training to our employees on data privacy and security best practices.
• Physical Security: Our physical premises are secured with access controls and surveillance systems.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically, photography session data, including images, will be retained indefinitely unless you request its removal. You have the right to request deletion of your images and personal data at any time, as outlined in the "User Rights" section below.

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

• Service Providers: We may share your information with trusted service providers who assist us in operating our website, conducting our business, or providing services to you (e.g., payment processors, cloud storage providers). These service providers are contractually obligated to protect your information and use it only for the purposes we specify.
• Legal Requirements: We may disclose your information when required by law, such as to comply with a subpoena, court order, or other legal process.
• Protection of Rights: We may disclose your information when we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.

User Rights

You have the following rights regarding your personal information:

• Access: You have the right to access the personal information we hold about you.
• Correction: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
• Deletion: You have the right to request that we delete your personal information, subject to certain exceptions (e.g., legal obligations).
• Objection: You have the right to object to the processing of your personal information for certain purposes, such as direct marketing.
• Restriction: You have the right to request that we restrict the processing of your personal information under certain circumstances.
• Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit it to another controller.
• Withdraw Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.

To exercise any of these rights, please contact our Data Protection Officer, Ms. Eleanor Vance, at [email protected] or (206) 555-2323. We will respond to your request within a reasonable timeframe, typically within 30 days.

Children's Privacy

Our website and services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately. If we become aware that we have collected personal information from a child under 13 without parental consent, we will take steps to delete the information as soon as possible.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any changes on our website and update the "Effective Date" at the top of this policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

Effective Date: October 26, 2023